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Traveling with a musical instrument can be a stressful experience, especially when the instrument is as valuable and delicate as a handpan. At Handpan Shop, we understand how important it is to prepare your instrument properly before taking a flight. Here are our practical tips for safely transporting your handpan by plane.
Preparation Before the Journey
1. Choosing a Protective Case
Hard Case
We recommend choosing a hard case specifically designed for handpans. These cases provide maximum protection against shocks and rough handling. At Handpan Shop, we offer high-quality hard cases with thick padding inside to prevent movement and ensure optimal protection for your instrument.
Soft Case
If you prefer a soft case, choose one with thick padding and extra reinforcements in sensitive areas. Soft cases are lighter and easier to carry, which can be an advantage for frequent travelers. In our shop, you’ll find a selection of soft cases that combine lightness and protection for your handpan.
2. Checking Dimensions and Weight
Dimensions
Check the dimensions of your handpan and its case to ensure they meet the size restrictions for carry-on or checked baggage of the airline. Standard carry-on dimensions are usually around 55 cm x 40 cm x 20 cm. We offer compact cases in our shop that fit within these dimensions for easy cabin transport.
Weight
Make sure the weight of your handpan and its case complies with the airline’s weight limits. Our cases are designed to be lightweight while providing maximum protection, allowing you to stay within the carry-on weight limits, often between 7 kg and 10 kg.
Booking and Check-In
1. Informing the Airline
Advance Notice
Contact the airline in advance to inform them that you will be traveling with a handpan. Some airlines are more accommodating than others when it comes to musical instruments, so be sure to check their policies before your trip.
Carry-On Option
If possible, travel with your handpan in the cabin. Most airlines allow musical instruments as carry-on luggage, but it might be worth purchasing an extra seat to ensure your instrument remains safe. This small investment can save you a lot of trouble.
2. Checking in as Baggage
Labeling
If you need to check your handpan as luggage, clearly label the case with your contact information. Use labels indicating “Fragile” and “Musical Instrument” to ensure airport staff handle your handpan with care.
Insurance
We recommend getting additional insurance to cover any potential damage or loss during your trip. Some travel insurance policies offer specific coverage for musical instruments, so it’s worth exploring these options.
Airport Security
1. Security Check
Scanner
Be prepared for your handpan to go through the X-ray scanner. Don’t hesitate to inform security staff that your instrument is fragile and ask them to handle it with care.
Manual Inspection
Security agents may want to manually inspect your handpan. Be polite and explain the nature of the instrument, which often encourages them to be more careful.
In-Flight
1. In the Cabin
Storage
If you managed to bring your handpan into the cabin, place it in the overhead compartment or under the seat in front of you. Use blankets or clothing to surround the case, adding an extra layer of protection.
Comfort
Avoid allowing other passengers to stack heavy bags on top of your handpan by explaining that it’s a fragile instrument. Most people will understand and be mindful.
2. In the Hold
Extra Packaging
For optimal protection, consider wrapping your handpan case in a cardboard box or a rigid transport crate before placing it in the hold.
Fragile Marking
Ensure your handpan is clearly marked as “Fragile” and “Musical Instrument” to alert baggage handling staff.
Arrival at Your Destination
1. Checking Your Instrument
Immediate Inspection
As soon as you retrieve your handpan, inspect it carefully to make sure it hasn’t been damaged during the trip. Play a few notes to verify that it’s still in tune.
Claims
If there is any damage, report it to the airline immediately and file a claim. Take photos of the damaged instrument and keep all travel documents. If you have insurance, contact them promptly.
Conclusion
Traveling with a handpan might seem complex, but with proper preparation and by following these tips, you can minimize risks and ensure the safety of your valuable instrument. Whether it’s for a performance, a workshop, or simply for your own enjoyment, transporting your handpan safely by plane will allow you to continue sharing and enjoying its enchanting sounds wherever you go.
Need a protective case or travel accessories for your handpan? Explore our selection at Handpan Shop and travel with peace of mind!
